Career Opportunities - Open Position

Job ID#: 000109
Job Title: Accounts Payable Clerk 2
Company/Firm: CoServ
Type of Job: Full Time
Date Posted: September, 11, 2019
Job Location(s): Corinth, TX
Contact Name: Human Resources
Contact Phone: 940-321-7900 ext 755
Contact Email: humanresources@coserv.com
Website URL: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a061f55d-84d4-4b97-b559-a5a6f95e4fc8&ccId=180520265_6500&type=MP&lang=en_US
Method of Contact: Website

Job Description:

Position Summary

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The Accounts Payable Clerk 2 is responsible for the complete and accurate processing of transactions including the receipt, coding and payment of supplier invoices, supplier record maintenance and the reconciliation of accounts. The Accounts Payable Clerk also participates in the end of month close as necessary.

Primary Position Responsibilities

Enters basic invoice information into accounting system on daily basis

Routes new invoices for authorization on daily basis

Evaluates approved invoices for appropriate documentation (i.e. purchase order, receiver, packing slip, etc.), applies proper GL coding and enters information into accounting system

Cancels denied invoices in accounting system and notifies supplier

Selects approved invoices/expense reports for payment based on terms and other prioritization criteria

Processes multiple check runs per week for two divisions on multiple bank accounts

Documents chain of custody for all payments issued

Voids and reissues checks as necessary

Files paid invoices, cancelled checks and other documentation

Evaluates supplier statements for accuracy and researches any discrepancies

Assists in other research and reporting as it relates to accounts payable

Obtains and maintains supplier W-9 forms

Prepares reports using spreadsheets, accounting software, or other business intelligence software as required

Prepares accounting department correspondence for internal/external purposes

Works with internal and external auditors as needed

Responsible for obtaining and maintaining knowledge of software systems required for their job

Assists in testing new functionality of accounting software

Assists accounting staff as needed

Receives training as directed by the CFO, Director of Accounting and/or Financial and Budget Accounting Supervisor

Processes and submits completed 1096 and 1099 forms to the IRS annually by due date.

Complies with established CoServ safety and operating rules, procedures, and guidelines. Responsible for reporting unsafe practices to a supervisor.

Complies with established CoServ Information Security Handbook, policies, procedures, and guidelines. Responsible for reporting suspected information security incidents to Tech Support.?

Secondary Position Responsibilities

None

Supervisory Responsibilities

None

Position Requirements

Education and Certifications Required

High School Diploma or G.E.D. equivalency

 

Education and Certifications Preferred

None

 

Experience Required

Minimum 5 years previous accounts payable experience required

 

Experience Preferred

Previous utility experience preferred

 

Skills and Abilities Required

Basic math skills - add, subtract, multiply, divide, percent

Knowledge of PC software and spreadsheet applications required

Ten-key (200 kspm) and type (40 wpm) by touch

Ability to effectively communicate with others

Must be dependable, detail oriented, team-player with good communication skills

Skills and Abilities Preferred

Knowledge of NISC ABS software

Physical Requirements

Indoor, office environment

Operates office equipment such as a computer, telephone, fax machine, copier, printer, adding machine, etc.

Ability to lift a minimum of 25 pounds

Ability to drive occasionally

Ability to sit for long periods of time

Requires frequent sitting, standing, walking, bending, and reaching

Works extended hours as needed and preapproved by management

Other Requirements

Must have and maintain a valid Texas driver's license